After creating a form letter and a data source, you can merge them together and get several similar letters.
Click EXAMPLE to see three similar letters.

The procedure to create a mail merge:

1. Open Microsoft Word program by clicking on Start / Programs / Microsoft Word.
2. Type the letter like First Version.(Click it)
3. Click on pull down menu Tools / Mail Merge.  You will get a Mail Merge Helper window.
4. Click Create and choose Form Letters with Active Window.
5. Click Get Data and choose Create Data Source.
6. Edit the Data Source (click it) by the following steps:
• Remove the fields that you do not need.  For examples, click Address2, then click the Remove Field Name command button.
• Add the new field.  For examples, type Major, then click the Add Field Name command button.
• After you have all exact fields that you need, click OK and save the data file in the right folder.
• Click Edit Data Source to ass records.
• Press Tab to move from one fields to the other field.
• Click Add New to enter the data for the next person.
• Click OK to finish entering data.
7. Under your form letter, you locate your cursor on the right place then click the Insert Merge Field button to choose fields to insert.

For Examples,
               Click the line below Date.
               Click the Insert Merge Field button on the merge toolbar.
               Click Title from the list.
               Press the space bar to add a space between the words.
               Repeat the above procedure.
               The main document will look like THIS. (click it)
8. Click the <<abc>> button on the Merge toolbar to display field value rather than field codes.
9. Click arrow button to see other records.
10. You can choose merge all records into a new document or direct to a printer.